Join a respected private healthcare facility and support patient care from the front desk. Immediate start – 6 to 8-week assignment with possible extension.

We are seeking a professional and proactive reception/administrator to support a busy and high-performing medical team. This role plays a vital part in delivering exceptional patient experiences, ensuring smooth front-of-house operations, and supporting clinical staff with key administrative tasks.

About the Role:

This is a fast-paced, highly varied front-desk role where no two days are the same. You will be the first point of contact for patients and families, while also working behind the scenes to ensure every consultation and procedure runs smoothly.

Key Responsibilities:

• Welcoming and admitting patients across three different systems
• Preparing and managing patient admission paperwork
• Answering incoming calls, redirecting or taking messages as needed
• Making follow-up calls as requested by clinical staff
• Managing shared inboxes and responding appropriately
• Notifying the kitchen team of daily doctor meal requirements
• Data entry of dietary needs for incoming procedures
• Supporting with consulting room set-up and general admin

Shift Times:

• Start times vary between 7:00 AM – 8:00 AM, depending on patient flow
• Full-time hours, Monday to Friday

Assignment Details:

• 6 to 8 weeks to start, with potential to extend
• Immediate start required

What you will need to succeed: 

• Friendly, professional manner with excellent communication skills
• Strong attention to detail and ability to juggle multiple systems
• Previous experience in medical administration or healthcare preferred
• Confident with email and phone communication
• Organised, adaptable and able to work well under pressure

This is a great opportunity to join a supportive, well-established private hospital team in a meaningful role contributing directly to patient care.

If this role sounds of interest, then please apply or email katie@kinetic.co.nz or call 0221760308 directly for a confidential discussion.